10 Best Apps For Managing Your Work From Anywhere

Patricia Borlovan

13 minutes read

Working remotely from different places comes with a series of challenges, and you have to make the most out of your productivity. Some of the elements that make our life easier at work are the online apps we use for automating processes and projects.

In this article, we’ll be going through our top 10 recommendations for apps that help you manage your work, especially in a remote environment. With the right tools by your side, you’ll be able to enjoy working from anywhere while staying productive.

Google Drive

I’m sure you were faced at least once with the situation where you had multiple versions of the same document, and you spent time figuring out what’s the latest one. You can easily avoid that, and make your work life better, especially when you are working remotely.

Google Drive is the alternative to the traditional Microsoft Office suite of products, that hosts all your files in the cloud. You can organize all your team files in a shared space and collaborate with other people at the same time, on the same document.

Pricing: 4.68 € monthly for one user (for all suite)
Works with: Online, macOS, Windows, iOS, Android

Google Meet

Staying in sync with clients or colleagues is a natural extension of a person working remotely. So, an online meeting place for video calls, brainstorming sessions, and constant check-ins are a must.

With Google Meet you can schedule calls, create instant meeting places and share it through a simple link, and keep your work secure. People connect to the call, only if they receive an invite, or if the host approves them.

Pricing: 4.68 € monthly for one user (for all suite)
Works with: Online, macOS, Windows, iOS, Android

Google Keep

The best ideas come to us in the most random moments, so if you are not carrying a physical agenda, an online app for taking an idea might be a better option.

Google Keep is part of the Google Suite of apps, it integrates effortlessly with Google Drive files, and your notes can be easily shared with other people. You can note down ideas, create checklists, set reminders, and organize the information the way you need to remember it.

Pricing: 4.68 € monthly for one user (for all suite)
Works with: Online, macOS, Windows, iOS, Android


Efficient communication and project management are two key areas that have to work on when you are not in the same office as your team members. When everyone knows what needs to be done, work gets done faster, and productivity increases.

Clickup is an all-in-one application that helps you manage tasks, projects, people, and everything in between. It’s highly collaborative, just as we got used to through the first three apps above, and you can customize it the way you need it.

Pricing: free
Works with: Online, macOS, Windows, Linux, iOS, Android, Chrome Extension


Working in an office has its advantages, you talk to people face to face and get things done in a faster way. It’s possible to even in the online environment with the right tools that connect everyone.

Slack is a great option to stay in touch with your team, and for some of us it ends up being the virtual office that brings us together when working remotely. You have dedicated channels based on the teams you work with and even invite external partners or collaborators.

Pricing: free
Works with: Online, macOS, Windows, iOS, Android


If you are a freelancer working remotely or you need to frequently schedule meetings with people outside your organization, avoid picking the best time by exchanging constant emails.

Use a dedicated app, such as Calendly to schedule meetings right in your inbox with dedicated calendars for each type of meeting you need. You’ll no longer have to ask people what’s the best time and what timezones they are in, you share a link and everything gets done in a few clicks.

Pricing: free or $96 yearly for additional features
Works with: Online


Depending on your job, you might need a tool to have a brainstorming session together with your team or clients, and list down ideas.

Miro helps you stay creative during meetings, workshops, and brainstorming sessions through an online whiteboard anyone can access from anywhere. You can use it to discuss upcoming plans, brainstorm ideas for new projects, build a roadmap to follow with the team, or just sketch down the deliverables you need to get done for your clients.

Pricing: free or $96 yearly for each team member
Works with: Online


How many times do you find yourself starting a task, doing a search on Google, and ending up procrastinating for the next 30min? It happened to each one of us. When we are in a new place, we get curious about what we can visit, what to eat for lunch, and all different other thoughts. We need creative ways to stay focused and get our work done.

Freedom makes our life easier by blocking these chances of going unproductive. You can block social media websites, the apps you usually spend too much time on, or the entire internet, if you can do your work without it.

Pricing: free

Block websites: macOS, Windows, iOS, Android, ChromeOS
Block apps: macOS, Windows, iOS, Android
Block the entire internet: macOS, Windows, iOS, Android, ChromeOS


When you work from different places, especially if you connect your devices to local WIFI networks, make sure to protect your work. Your password can be easily accessed or stolen, through unsecured internet connections. Additionally, this can be quickly read by people surrounding you in a coffee shop, who see you typing it.

LastPass is a password manager acting as an encrypted vault where you can store all your login information in a secure place. Besides the fact that you have to remember only one password, the app will prefill all your saved logins from the vault while keeping the login information hidden in the browser.

Pricing: free or $36 yearly for individual accounts
Works with: Windows, macOS, Linux, Android, iPhone, and iPad. Browser extensions for Chrome, Firefox, Safari, Internet Explorer, Edge, and Opera.


An additional measure to protect your devices when working remotely is through installing antivirus software. Malware, ransomware, and trojans are some of the most generic viruses that can attack your computer through suspicious websites, infected wifi networks, or malicious people who are using public WIFIs to hack different devices.

Bitdefender is the best antivirus recommended for computer scans, antivirus, web, and network threat protection. Depending on the number of devices you need to secure, and the antivirus product you choose to opt-in, there are additional benefits you can have.

Bitdefender Antivirus Plus — 3 devices – $29.99 (first year)
Bitdefender Internet Security — 3 devices – $34.99 (first year)
Bitdefender Total Security — 5 devices – $39.98 (first year)

Works with:
Bitdefender Antivirus Plus — Windows only
Bitdefender Internet Security — Windows Only
Bitdefender Total Security — Windows, macOS, Android, and iOS

How about you? Do you already use some of the online applications we mentioned above? What else would you add to the list?

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Written by Patricia Borlovan


I’m a freelance writer working with startups and B2B tech brands for more than 7 years helping them produce long-form content that drives traffic and engages readers.

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